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The essential reason for BPM

Time flies and the employees are working step by step until they are finished. Being finished means that the customers, who are willing to spend money for the result, receive the deliverable. Very few, who collaborate on it, are lucky enough to be in direct contact with the paying customer. Mostly they have internal „customers“ who contribute their part of the value chain to the deliverable. The entire process is determined by the involved people. Over the past decades, we have learned that deliberately designing these procedures, the business processes, has many benefits for everybody: the employees know what to do and the people in charge can control the process. In some cases, companies are taking care of the processes for the first time. In other cases, the design is done for the umpteenth time. Why do they make this effort for Business Process Management (BPM)?

There are many justifications for the development of business processes.

  • Toppling silos into tunnels
    Overcoming the silo boundaries is a major reason for BPM – double work disappears, delays in crossing the border are eliminated, silo-egoisms will be dissolved. The tunnel also has its boundaries, but they are aligned to the results and the customer. Nevertheless that’s not the main reason for BPM.
  • Letting the data flow
    In the future the floods of information will continuously rising, since more and more processes will be digitally transformed – automation of processes; digitization of deliverables; network-based access to everything, anytime, anywhere. Nevertheless that’s not the main reason for BPM.
  • Getting a neutral rating
    It is hard to estimate how strongly individuals engage into their work. It gets even more difficult when it comes to all employees of a large company. The solution of the past years is the certification by a neutral third-party. The processes are a favorable goal for all people concerned – and as soon as the processes are described, they are also practiced – or not. Nevertheless that’s not the main reason for BPM.
  • Enabling IT solutions
    A specific manifestation of the processes can be found in the IT systems. Since the procedures are encrypted in executable program code, at this point in time clear procedures must be available at latest. Nevertheless that’s not the main reason for BPM.
  • Redistributing resources
    The organizational structure will continue to be the most important tool for distributing means and raw materials. However, the proximity to the value creation suggests assigning employees and resources of the production more likely to the business processes, because they can be better aligned with the results. As long as both approaches are pursued, decision makers have to accept that they will not get consistent figures for their decisions. Nevertheless that’s not the main reason for BPM.
  • Describing processes
    Without the description of the processes, all business players lack an objective basis for discussion, evaluation or changing the processes, to make clear allocations of resources and data, to be certified and to realize the IT. Only something printable is valuable. Nevertheless that’s not the main reason for BPM.

As apt as all these reasons are, they are always only means to an end. Eventually it’s not about the process description, it’s about actual business. The essential reason for BPM is:

customers reliably
adequate deliverables
based on applied best practice.

This only works, if the wishes of the customer are known along the value chain and the best practices are consistently applied to deliver the service that customers are willing to pay for. The following aspects support the essential reason for BPM.

  • Only do what is required – not less
    Every process has customers: internally the neighboring department, which benefits from flawless inputs even if it does not pay for it; external institutions that are eligible for reporting; and above all the customers, who finance the whole thing with their payment.
  • Meet the requirements with minimal effort
    In all cases, it is only necessary to do what the recipient of a deliverable actually needs: all employees must do their part to avoid errors, so that there is no need to constantly rework; the tax office and the shareholders are entitled to accurate reporting; Customers determine the required quality with their payment and sustained loyalty.
  • Carpe diem
    Above all, processes are characterized by their speed. It is not about maximum acceleration, as this would lead to situations which would be hard to control. Also, the vanishing flow is not desirable because it makes timely results impossible. The goal is to adjust the gradient so that as many results as possible are delivered quickly and punctually.
  • Being able to recognize what is worth seeing
    As early as possible being able to react to an obstructive incident requires visibility of the current situation. Even the soloistic craftsman has several workpieces in progress at the same time. In business it is an indescribably large number of processes that take place simultaneously. The only chance for an overview is the designed process – together with a contemporary approach of the resulting flood of data.
  • Again and again and again
    Not the number of processes is crucial, but the fact that these processes run repeatedly – preferably always the same way. On the one hand, the effort of designing the processes pays off that way. On the other hand, repeating the same process always creates routine and safety for the employees, what improves the quality of the results.

Bottom line: While in the past the value chain took place predominantly inside the factory fence, today we have an intense, global network of companies of all sizes. The connecting element is the business process that starts and ends with the customer. The process does not become important with the printable description, but with the applied practice that is shared between man and machine. People are the deciding factor because even machines need the human operator. Without involving the employees, only the offices are decorated with A0 plots and the process design happens far from the business in the ivory tower. Do not undermine the essential reason of BPM with the wrong focus: Deliver customers reliably adequate deliverables based on applied best practice.

Shape associations

Visual depictions always contain the three basic shapes: circle, square and triangle. What is often overlooked is the subliminal, additional meaning that is included in these forms. It would be awkward, if you wanted to convey instability with a square. Or a hierarchical structure with a circle. Or gentleness with a triangle. The forms are not explicitly created, but often arise from the basic design of the actual content – texts and pictures. With the skillful use of these basic shapes, effects are achieved that support the actual message or attract attention through deliberate deviation.

As a start, let’s look this time at the three shapes.

  • The circle
    Without beginning and end and with no stable standing, the circle provides the feeling of harmony and infinity. Roundness can be observed in a lot of things. Starting with everyday things, such as the sun and the moon, wheels, records / CD’s / DVD’s or coins, up to the Nebra Sky Disc and the Round Table of King Arthur. The circle evenly encloses a space that creates the impression of balance and security. It is the most natural and congenial of all forms.
  • The square
    Same side lengths and angles give weight to the square. It is a special case of the quadrangle. The rectangular, equilateral rectangle is used in some special cases, e.g. at the chessboard, at dices, rarely at products, like a table or the IPOD shuffle. The calmness and objectivity that it radiates produces less tension, but the feeling of stability – at least as long as it is on one side. If it stands on the corner, it seems as unstable as a triangle. Since there are few, if any, squares in nature, it looks like the most artificial of all forms.
  • The triangle
    The sharp angles create dynamics. Triangles of all kinds can be found everywhere and provide tension. Standing on one side, it points upwards and urges caution. If it stands on a corner, it points downwards and creates an unstable impression. In any case, it is classified as active, reckless, aggressive and destructive. Triangles can be found in architecture (e.g., roofs and pyramids), in nature (e.g., in mountains and crystals), and in mathematics (e.g., for computing computer graphics). To create tension and to activate a message, the triangle is the perfect shape.

These two-dimensional forms can be modified as desired by turning or tilting them. That way the effects can be enforced or weakened.

Bottom line: Our perception notices images and ideas consciously and sub-consciously. Additionally shapes and colors are perceived that are not necessarily a designed part of the content, but nevertheless influence the impression of the viewer. The circle, the square, and the triangle have developed over time effects that should be considered. If one realizes these effects, then one can avoid unwanted shape associations or create desired effects.