Schlagwort-Archive: Expectations

Leadership nightmare

If it is sometimes not going in the direction that you desire as a boss, in the first place the others are responsible. We assume that the ideas of the superiors are thoughtful, and meaningful in a consistent and beneficial way. The feedbacks of the colleagues create the impression that it is the right way. For any reason, however, the employees do not move in the desired direction. Actually, a nightmare for the boss.

overlap

The nightmare begins not immediately, since one explains oneself the missing momentum with lack of commitment. At a closer look you find three aspects that contribute crucially, that the forces of all unite into a common direction.

  • Expectations
    The expectations of the executives determine, above all, how strongly they are satisfied with the outcomes. Depending on character, they have negative fears or positive hopes. The expectations include the actions that should be done, the results that you eventually hold in your hands, or the consequences that result in the following. The management of expectations is difficult, since rarely, if at all, only a few people take care of documenting them comprehensibly for everybody.
  • Strategy
    The long-term initiatives describe the direction of the enterprise. The individual aspects create the crash barriers for all employees, partners and even the customers. Here you find the vision that offers a conclusive snapshot of the future. It is supported by the mission that supplies the Raison d’être. During the management of everyday tasks the critical success factors, the weighted value disciplines as well as the descriptions of the strengths, the weaknesses, the opportunities and the risks help. The long-term direction needs clear messages, so that the enterprise builds upon it. The easily understandable and well documented strategy is the steering wheel that gives the enterprise the direction.
  • Activities
    The many actions that are accomplished on all enterprise levels can only be collected and listed with very, very much effort. In larger companies, they understood that this collection is not economical. The efforts of all appear in the common results. It is only important to find the right level of detail for the description of the positions and processes.

A crucial executive task is the controlling and coordination of the interests of all involved people.

It becomes a nightmare, if the three aspects mentioned do not overlap. This minus scenario means that the leadership team formulates their strategy outside of their expectations and nobody accomplishes the expectations or the future picture. The employees make something that does not go into the desired direction. The good news is that the staff orientates themselves on each other and moves them jointly in a common direction. In this case you can forego the leaders, since their contribution does not impact at all.

The plus scenario provides in any case a way out by taking consciously care of the three aspects.

  • This starts with the attitude. Should the employees only do, what they are told? Hopefully not, since otherwise the enterprise moves into a dead end. The creative ideas of the staff are what improve the enterprise. The minimum requirement is that they act into the general direction, however with enough free space for the new things.
  • The same is valid for the expectations of the executive team. A broad positioning increases the opportunities of the company. On the one hand that comes from the different functions of work (e.g. development, production, sales). On the other hand there are the personal interests and the ambitions of the protagonists.
  • The strategy should reflect as clearly as possible the results of the alignment of all involved people.

Bottom line: The executive nightmare that results from missing adjustment can be avoided. Clearly formulated expectations make the conceptions transparent. The sophisticated plan determines the general direction. The employees develop the actual implementation of the plans and realize the new operational sequences, the flat structures and a fruitful culture.

Failed Project Planning

The horizon of expectation for a project is already determined by the requirements before the actual beginning. The predicted project scope and timeframe as well as the available budget are important premises for the project. Although the action and the components of an orderly project completion are well prepared, projects achieve the goals rather rarely (see here: http://ow.ly/zy5hB). On the one hand, this might happen because of the operating team. On the other hand, the goals could have been formulated over-ambitiously outside of the limits of the undertaking, due to a failed project planning.

Team

The following reasons contribute to an unrealistic planning.

  • Unrealistic expectations
    The description of the requirements is certainly determined by the existing budgets and the lack of details. For the clients, the desire can become quickly the father to the thought and, as a result, they calculate the defaults unrealistically scarcely. The temporal delay and the excess of the budget are preprogrammed, if the contractors accept it.
  • Bargain wins
    The previous bullet-point will be amplified by the approach to choose the cheapest offer. In principle, this is correct as long as you do not compare apples and oranges. However, since before the beginning of a project sufficient figures, data and facts are missing, the client has difficulties to compare the offers, because a lot of details are hidden behind general headings.
  • Faulty variable Full-time-Equivalent (FTE)
    The crucial factor for the estimation is the basis of all work – the people. That begins with the estimate of the availability of a full time employee, who is determined by the full time equivalent. Out of the 260 possible working days of a year, an employee is available 200 days, due to vacation and other absence time. A look into the project planning is sufficient, in order to compute the project delay that has to be expected.
  • Smooth-going-Distortion
    Improved variables lead to the optimistic expectation that everything will go smoothly and to an additional distortion of the planning. People are not robots and the project planning is not a computer program. Therefore wrong defaults, changes of the requirements and errors in the realization have to be expected. These breakdowns result in adjustments, unplanned rework and subsequent changes that pollute the capacities additionally.
  • Neglect the calendar
    Due to the spreading of vacation periods by the fact that not all employees are available at the same time, the working teams are not always complete. In Germany, these idle times follow the calendar – Christmas, Easter, Pentecost, Summer and Autumn holidays. These difficult project times occupy approx. 60 working days that lead potentially to a further project extension. If a project planning considers all these times, the losses of productive time are minimized. Anybody can determine this factor, but in the end employees can only be employed less than 200 working days per year.
  • Wrong risk assessment
    Every planning has to deal with uncertainties. For this purpose, risks are assessed. Depending on the attitude of the planners, risks are classified as more or less probable and appropriate accrues, i.e. buffers, are prepared. Since these are only assumptions, the risks can quickly become reality and delay the project further.

Bottom-line: The project success is considerably determined by the planning. The too optimistic, limited planning leads without detour to failure. The examination of the points mentioned above leads to a safer forecast of the project life cycle.